7
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Custodian — Vault
in use #7 · ERPVault — records, jewels, equipment: issued on a gate pass, and expected back
Why it exists: Every institution already runs this register on paper: an article leaves the custodian's charge, someone signs for it, and it comes back. Doing it electronically is not about copying documents — scans are a separate thing — it is about answering 'where is the original title deed' without walking to the safe. The vault holds what is not dispensible: a deed to the sub-registrar, abharana issued for a kalyanotsavam, a generator sent to a branch for a festival. Each leaves on a gate pass and each is expected back. Samagri and provisions are a different function entirely — they are drawn down and used up, which is Inventory Management's godown.
Sub-modules
live
Movement Register
A line per outing, signed back in on the same line — who took it, for what, when, and when it returned
live
Gate Pass
Numbered memo minted at issue, printable one per sheet; security verifies the pass rather than taking someone's word
live
Two-Key Authorisation
The authoriser can be neither the custodian handing over nor the person taking it
live
Condition Record
Intact · minor wear · damaged · mutilated · incomplete, recorded going out and coming back; a change between the two is a finding
live
Purpose Served
Whether the errand achieved anything — a deed can return intact from a registration that failed
live
Overdue Chase List
Out, past due and still not back, soonest first
live
Multiple Articles
Four of the six silver lamps issued together for an utsava — all four still expected back
live
Custodian Desk
Register, issue, gate pass and receive — the custodian's four screens
planned
Vault Verification
Periodic physical sighting of everything the vault holds, against the register